How to Use AI to Write a Resignation Letter 2025

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Using an AI tool like ResignAI simplifies the process of writing a professional resignation letter.

It ensures clarity, proper tone, and structure, saving time and effort. Writing a resignation letter is important as it maintains professionalism, leaves a positive impression, and strengthens future opportunities.

Here is the step-by-step guide to drafting a well-structured resignation letter using the ResinAI tool.

Step 1: Go to the ResignAI web page and explore it. The web page contains everything about the resignation letter, including its importance, and why you should use AI tools to write it. You can also skip reading this webpage and start directly from the second step.

Step 2: Now, add the below details as raw data in the input text box.

Name
Boss Name
Company Name
Position and Department
Location, including country name
Duration of Service
Last Working Day
Reason for Resignation
Additional Information if Required

Step 3: After providing the input data, click on the “Click To Generate Resignation Letter’ button.

Step 4: Once you click the button, it will generate a resignation letter as shown below. However, you need to add your personal details at the top.

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Step 5: Do the final review, and edit the resignation letter.

Step 6: Now, click on the ‘Copy Letter’ or ‘Download Letter’ button to copy or download the final version of the resignation letter in the text file format.

Step 7: If you don’t like the currently generated resignation letter, you can click again on the “Click To Generate Resignation Letter’ button to regenerate it.

Let’s understand via 2 more different examples to create a resignation letter.

Example 1

Add below raw data below into the input box, and generate the resignation letter.

Name: Emily Davis
Boss Name: Michael Brown
Company Name: Creative Minds Studio
Position and Department: Marketing Manager, Advertising Department
Location, including country name: London, UK
Duration of Service: 3 years
Last Working Day: March 15, 2025
Reason for Resignation: Relocating to a different city for family reasons
Additional Information if Required: Happy to provide detailed handover notes for ongoing projects.

It will give you the below output.

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Example 2

Add below raw data below into the input box, and generate the resignation letter.

Name: Rajesh Gupta
Boss Name: Ananya Sharma
Company Name: Zenith Financial Services
Position and Department: Financial Analyst, Investment Division
Location, including country name: Mumbai, India
Duration of Service: 7 years
Last Working Day: February 28, 2025
Reason for Resignation: Exploring new career opportunities in a different industry
Additional Information if Required: Available for knowledge transfer sessions during the notice period.